An Overview

Contact information for the various areas within the Office of the Registrar may be found below.
Registrar's Office Section Overview

Registrar: Venesa A. Heidick
 
Phone:  (979) 845-1145 Fax       (979) 845-4757 registrar@tamu.edu
 
  • Directs daily operations of the Office of the Registrar.
  • Family Educational and Rights Privacy Act (FERPA) contact person.
    ferpa@tamu.edu
  • Provides educational record information requested by subpoenas.
  • Academic Calendar

Assistant Registrar:  Stephanie Matlock

Phone:  (979) 862-3855
Fax       (979) 845-4757
Assistant Registrar:  Stephanie Matlock
Administrative Coordinator: Kelly Lunsford
 
Fax (979) 862-3391 archivedrecords@tamu.edu
 
  • Manages archived student records recorded onto Microfilm.
  • Manages all permanent records for Texas A&M students prior to fall 1985.
  • Archives student all academic records submitted to Registrar's Office in accordance with TAMUS Records Retention Schedule and AACRAO Records Retention Guidelines.


 
Assistant Registrar:  Stephanie Matlock
 
Phone: (979) 845-1145 Fax (979) 845-4757 registrar@tamu.edu
 
  • Diploma/Transcript Notary Services Information Webpage
  • Provides notary services to Texas A&M students and alumni for official university documents produced by the Registrar (e.g., diplomas, official transcripts, and verifications) at no charge.
  • Assists Texas A&M students and alumni with questions regarding notarization process and obtaining an apostille for notarized Texas A&M documents.
Assistant Registrar:  Stephanie Matlock
 
Fax (979) 845-4757 registrar_webmaster@tamu.edu
  However:

Associate Registrar:  Melanie Monroe

Phone:  (979) 862-2113
Fax       (979) 845-4757
Services for Students

Assistant Registrar: Matthew Johnson
 
Phone:  (979) 845-8606           Fax (979) 845-0727
 
  • Admission and NCAA initial eligibility certification
  • Continuing NCAA academic eligibility certification
  • Process eligibility certifications for teams in the Texas A&M Sport Club Association
Assistant Registrar: Cathy Littleton
 
Phone (979) 458-4175 Fax (979) 845-4757
 
  • National Student Clearinghouse Reporting
  • National Student Loan Database System (NSLDS) Reporting

Associate Registrar:  Melanie Monroe
Administrative Coordinator:  Yolanda Bunsie
 
Phone (979) 845-1003 Fax (979) 845-1086 records@tamu.edu
 
  • Processes:
    • All grades and grade changes
    • Course add/drop requests and withdrawals
    • Grade mode changes
    • Name changes
    • Corrections to Student Social Security Number (SSN)
    • Certification of dependency
    • Certificate completion notations on transcripts
    • Changes to course schedules approved after the official census date
  • Maintains:
    • Course repeat indicators
    • Cumulative and term GPA for undergraduate students only
    • Class rank for TAMU students who have been awarded an undergraduate degree from Texas A&M University
  • Provides copies of:
    • SAT/ACT/GRE test scores on file
    • TASP or THEA/TSI scores on file
    • Verification of registration/enrollment*

* The National Student Clearinghouse serves as our agent providing degree and enrollment verification data to such agencies as third party verifiers, credit card companies, and credit approval agencies.  Please contact the National Student Clearinghouse at (703) 742-4200 for directions to access the current enrollment and degree data for Texas A&M University, College Station, Texas.

Associate Registrar:  Melanie Monroe
Administrative Coordinator:  Yolanda Bunsie

 
Phone (979) 845-7117 Fax (979) 845-4383 registration@tamu.edu
 
Associate Registrar:  Melanie Monroe
Administrative Coordinator:  Yolanda Bunsie

 
Phone (979) 845-1066 Fax (979) 862-3391 transcript@tamu.edu
 
  • Processes requests for official Texas A&M University transcripts.
  • Front Counter Customer Service.

NOTE: We provide official transcripts for courses taken at Texas A&M University, including the Galveston campus and the Qatar campus. If you earned credit hours from one of the other Texas A&M University System universities, you must contact them directly for a transcript. Click here for a listing of the other system schools with links to their websites so you can contact the institution directly.

Click here for transcript ordering information.

If your institution is experiencing difficulty receiving electronic transcripts from Texas A&M University, contact Melanie Monroe.
If your institution is experiencing difficulty sending electronic transcripts to Texas A&M University, contact Michelle Walker.

Associate Registrar:  Laura Heard

Phone:  (979) 845-1059
Fax       (979) 845-4757
  • Facilitates curriculum changes and cross campus enrollment.
  • Serves as the EIS liaison for the Office of the Registrar
Administrative Services

Assistant Registrar: Nick Piwonka
Administrative Coordinator: Loretta Mendez
 
Phone :  (979) 458-4950 Fax       (979) 845-4383 scheduling@tamu.edu
 
  • Maintains classroom inventory
  • Schedules classrooms on the Registrar's inventory
  • Manages process for building the semester class schedule
  • Ad Astra administration and training
Assistant Registrar: John Robert
Undergraduate & Professional Student Contact:
Phone:  (979) 845-1089 Fax       (979) 845-0727 degree-audit@tamu.edu


 
  • Orders diplomas for current graduate and undergraduate degree candidates
  • Conducts graduation clearance for undergraduate and professional student degree candidates
  • University Adjustment System (UAS)
  • Degree requirement verification
  • Repeat processing
  • Double major requests
  • Double degree requests
  • Graduate and professional transfer coursework
  • Undergraduate Degree Planner

Degree Audits and Diplomas

Graduate Student Contact:
Phone:  (979) 845-3631 ogaps@tamu.edu
Assistant Registrar: John Robert
 
Phone:  (979) 845-1009 Fax       (979) 845-4757
 
 

Assistant Registrar: Matthew Johnson
Administrative Coordinator: Kayla Kirby

 
Phone:  (979) 845-1085 Fax       (979) 845-0727
 

* The National Student Clearinghouse serves as our agent providing degree and enrollment verification data to such agencies as third party verifiers, credit card companies and credit approval agencies. Please contact the National Student Clearinghouse at (703) 742-4200 for directions to access the current enrollment and degree data for Texas A&M University, College Station, Texas.

Associate Registrar:  Sandra Williams


 
Phone:  (979) 845-8201 cars@tamu.edu


 
  • Course inventory/course building
    • Submit the University's course inventory to the Texas Higher Education Coordinating Board
    • Maintain historical records of courses
  • Program inventory/program building
    • Maintain historical records degree programs
  • Course and curriculum approval processes
    • Provide assistance to Texas A&M University administrators, faculty and staff regarding the approval process and procedures for the development of new courses and programs, as well as for the implementation of changes to existing courses and programs for the University
    • Review and edit undergraduate, graduate and professional course proposals
    • Track undergraduate, graduate and professional courses and degree programs through the various levels of approval
  • Undergraduate Curriculum Committee (UCC) Coordination
  • Degree evaluation maintenance
    • Build and maintain degree evaluations
​​

Assistant Registrar: Angela Allensworth
 
Phone:  (979) 845-8201 catalog@tamu.edu
 
  • University catalogs (http://catalog.tamu.edu
    • Responsible for the production of undergraduate and graduate and professional catalogs using CourseLeaf software
  • Course description requests - former students
  • Responsible for the production of University commencement programs


For questions regarding this information, contact:
Venesa Heidick, Registrar
Office of the Registrar
Texas A&M University
Phone: (979) 845-1145