FERPA Notice to Students

Texas A&M University encourages students to exercise all of their rights under the Family Educational Rights and Privacy Act (20 U.S.C. 1232g). Operating under the premise that the educational process is a cooperative venture between a student and the University, we emphasize the following rights of eligible students:

1. The right to inspect and review, with certain limited exceptions, the student's educational records, including the right to receive explanations and interpretations of the records and to obtain copies of the records when such are needed to allow the student to effectively exercise his/her right of inspection and review. Conduct files maintained by the Student Conduct Office will be administered under its rules;
2. consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
   • One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person or entity:
     1. employed by the university or the university system in an administrative, supervisory, academic or research, or support staff position;
     2. serving on a university governing body or duly authorized panel or committee; or
     3. employed by or under contract to the university to perform a special task, function, or service for the university.
   • A school official has a legitimate educational interest if the information requested is necessary for that official to
     1. perform appropriate tasks that are specified in his/her position description or in the performance of regularly assigned duties by a lawful supervisor;
     2. fulfill the terms of a contractual agreement;
     3. perform a task related to a student's education;
     4. perform a task related to the discipline of a student; or
     5. provide a service or benefit relating to the student or student's family, such as health care, counseling, financial aid, job placement, or former student-related activities.
   • Disclosure to a school official having a legitimate educational interest does not constitute university authorization to transmit, share, or disclose any or all information received to third parties unless such disclosure is permitted or required by law.
3. the right to correct a student's education records when the records are inaccurate, misleading or otherwise in violation of FERPA;
4. the right to report violations of FERPA to the Department of Education;

All the rights and protections given students under FERPA belong to the student. However, information in student records may be provided to parents/legal guardians without the written consent of the student if the eligible student is a financial dependent of his or her parents/legal guardians as defined under Section 152 of the Internal Revenue Code of 1986.

For procedures on how to inspect and review or correct education records, please refer to the Texas A&M University Standard Administrative Procedure on Student Records.

Students shall have access to all of their education records as maintained by the University with the exception of the following:

1. A personal record kept by a University official member which meets the following tests:
   • It is in the personal possession of the individual who made it.
   • Information contained in it has never been revealed or made available to any other person except the maker's temporary substitute.
2. An employment record which is used only in relation to a student's employment by the University, except where an individual in attendance at the University is employed as a result of his or her status as a student.
3. Records relating to a student which are created or maintained by a physician, psychiatrist, psychologist or other recognized professional or para-professional acting in his or her professional or para-professional capacity or assisting that capacity, which are used in connections with providing treatment to a student, are not disclosed to anyone other than the individuals providing the treatment.
4. Financial records and statements of a student's parents/legal guardians.
5. Confidential letters and statements of recommendation which were placed in the education records of a student prior to January 1, 1975.
6. Confidential letters and statements of recommendation which were placed in the education records of a student on or after January 1, 1975, if the student has waived his or her right to inspect and review the letters or statements.
7. Records concerning admissions to an academic component of the University which the student has never attended.

Questions concerning the Family Education Right and Privacy Act (FERPA) may be referred to the Registrar.

Under provisions of the Family Educational Rights and Privacy Act (FERPA), students enrolled in post-secondary educational institutions are deemed to “own” their educational records. Institutions may, but are not required to, grant access to certain non-directory information in a student's educational record if the student is claimed as a dependent on his or her parent's/guardian's federal income tax return. Generally non-directory information will not be released to a parent or guardian unless a Certification of Dependency Form is completed and signed by both the parent(s)/guardian(s) and the student and is brought to the:

Office of the Registrar,
General Services Complex,
750 Agronomy Road, Suite 1501

or mailed to the:

Office of the Registrar
P.O. Box 30018
College Station, TX 77842-3018.

Current students may authorize parent/guardian access to view certain non-directory information (e.g., grades) within Howdy. In order for parents/guardians to gain access to this information in Howdy, the student must request it via the My Record tab in Howdy. Once a student is no longer enrolled at Texas A&M University, a parent's/guardian's Howdy account will be inactivated. If a student re-enrolls at Texas A&M University, the student may re-activate the parent/guardian Howdy accounts. Once parent/guardian Howdy access has been inactivated upon their student becoming a former student, parents/guardians may still contact the Registrar's Office to obtain information on their former student, providing the parent/guardian is able to demonstrate eligibility to receive this information in compliance with FERPA.

The Family Policy Compliance Office reviews and investigates complaints of violations of FERPA. The penalty for violating FERPA is loss of all federal funding, including grants and financial aid.