Signature Cards

Effective with the 2019-2020 academic year, Deans and Department Heads will be provided a Signature Card Authority Reauthorization Form of their designees and their approval access. Deans and Department Heads shall review their Signature Card Reauthorization Form and make changes as needed for the upcoming 2019-2020 academic year. 

Returning the Signature Card Authority Reauthorization Form will ensure designees have the appropriate access effective through the end of August 2020. Otherwise, designee access may expire as of August 31, 2019.

To add a new designee not already listed, a new signature card will need to be submitted. 

Once completed, these should be returned to the Office of the Registrar as follows:

Please remember to keep a copy of your submitted documents for your records.

Blank Signature cards in PDF format are available here:


Signature cards will become effective as soon as they are received. These signature cards are utilized by the Student Services (Records and Registration) and Degree Audit sections to process academic action requests submitted to our office.
 
Changes and Updates

Signature Card Authority Reauthorization Form - Please review the form provided and indicate appropriate action(s):

No Change – If the designee and their access will remain the same during the 2019-2020 academic year, circle the “No Change” option. DOES NOT REQUIRE DESIGNEE SIGNATURE.

Change – Select the ‘Change’ option to remove access and/or provide additional approval access to a listed designee.
  • To Remove Access - circle the “Change” option and strikethrough the access to be removed. DOES NOT REQUIRE DESIGNEE SIGNATURE
  • To Add Additional Access - circle the “Change” option and use the blank check boxes and text fields to notate any new approval access for the designee. DOES NOT REQUIRE DESIGNEE SIGNATURE
New Signature Card (Dean or Department) - Complete blank signature card to add a new designee not already listed on the Signature Card Authority Reauthorization Form.
  • Complete the new card electronically, then print
  • DESIGNEE SIGNATURE(S) & DEAN or DEPARTMENT HEAD SIGNATURE REQUIRED

 
New Signature Card - Complete blank signature card to add a new designee or remove access from an existing designee during the current academic year.
  • Add
    • Complete the new card electronically, then print
    • DESIGNEE SIGNATURE(S) & DEAN SIGNATURE REQUIRED
  • Remove
    • Complete the new card electronically
    • List designee name and UIN as well as include “REMOVE” in signature field to remove access
    • Print and obtain DEAN SIGNATURE (REQUIRED)
New Signature Card - Complete blank signature card to add a new designee or remove access from an existing designee during the current academic year.
  • Add
    • Complete the new card electronically, then print.
    • DESIGNEE SIGNATURE(S) & DEPARTMENT HEAD SIGNATURE REQUIRED.
  • Remove
    • Complete the new card electronically.
    • List designee name and UIN as well as include “REMOVE” in signature field to remove access.
    • Print and obtain DEPARTMENT HEAD SIGNATURE (REQUIRED).


Please Note:
  • Deans/Department Heads signature at the bottom of the signature card will serve as both their signature example for the card and to authorize the individuals listed above. Deans/Department Heads will automatically be authorized for all academic actions listed on the signature card through their signature at the bottom of the card. The correct UIN must be provided in order to process any needed online access.
  • Fields to provide Signature Card Contact information have been added to all signature cards to allow colleges and departments to designate a single person in their area as a contact for our office regarding any problems or questions with the submitted signature card.
  • Again, signature cards may be delivered via one of the following:
 
  • For more information or questions, please contact Stephanie Matlock (smatlock@tamu.edu) in the Office of the Registrar.