Student Records Policy for Texas A&M University
Under the Family Educational Rights and Privacy Act of 1974, as Amended (FERPA), the following directory
information may be made public unless the student desires to withhold any or all of this information:
Universal Identification Number (UIN) - effective January 2012
Local Telephone Number
Permanent Telephone Number
Dates of Attendance
Program of Study (college, major, and campus)
Previous Educational Agencies/Institutions Attended
Degrees, Honors and Awards Received
Participation in Officially Recognized Activities and Sports
Medical Residence Location (Health Science Center students)
Meidcal Residence Specialization (Health Science Center students)
Currently enrolled students wishing to withhold any or all directory information items may do so by:
- Going to https://howdy.tamu.edu and clicking on
the "Withhold Directory Information" link in the My Information channel on the My Record tab. Information may be restricted at any
time by using Howdy.
Once information has been published in a printed publication, it cannot be removed from that publication. The campus directory
is published once a year, and after it is compiled, no information can be removed before the next printing.
Only currently enrolled students are eligible to restrict directory information. Once a student has left
the university, they can no longer set restrictions on directory information at the university. If a student restricts
his/her directory information and leaves the university, the restriction continues until the student removes it.
Texas A&M University and the Office of the Registrar will exercise discretion in the release of all directory information.
Texas A&M University encourages students to exercise all of their rights under the Family Educational Rights and
Privacy Act (20 U.S.C. 1232g). Operating under the premise that the educational process is a cooperative venture between a
student and the University, we emphasize the following rights of eligible students:
- The right to inspect and review, with certain limited exceptions, the student's educational records, including the
right to receive explanations and interpretations of the records and to obtain copies of the records when such are needed
to allow the student to effectively exercise his/her right of inspection and review;
- The right to consent to disclosures of personally identifiable information contained in the student's education records,
except to the extent that FERPA authorizes disclosure without consent;
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational
interests. A school official is a person or entity: (a) employed by the university or the university system in an
administrative, supervisory, academic or research, or support staff position; (b) serving on a university governing
body or duly authorized panel or committee; or (c) employed by or under contract to the university to perform a special
task, function, or service for the university.
A school official has a legitimate educational interest if the information requested is necessary for that official to
(a) perform appropriate tasks that are specified in his/her position description or in the performance of regularly assigned
duties by a lawful supervisor; (b) fulfill the terms of a contractual agreement; (c) perform a task related to a student's
education; (d) perform a task related to the discipline of a student; or (e) provide a service or benefit relating to the
student or student's family, such as health care, financial aid, job placement, or former student-related activities.
Disclosure to a school official having a legitimate educational interest does not constitute university authorization to
transmit, share, or disclose any or all information received to third parties unless such disclosure is permitted or required by law.
- The right to correct a student's education records when the records are inaccurate, misleading or otherwise in
violation of FERPA;
- The right to report violations of FERPA to the Department of Education;
All the rights and protections given students under FERPA belong to the student, however, information in student
records may be provided to parents/legal guardians without the written consent of the student if the eligible student
is a financial dependent of his or her parents/legal guardians as defined under Section 152 of the Internal Revenue Code of 1986.
For procedures on how to inspect and review or correct education records, please refer to the
University Standard Administrative Procedure on Student Records.
Students shall have access to all of their education records as maintained by the university with the
exception of the following:
- A personal record kept by a University official which meets the following tests:
- It is in the personal possession of the individual who made it.
- Information contained in it has never been revealed or made available to any other person except the maker's temporary substitute.
- An employment record which is used only in relation to a student's employment by the university, except where an
individual in attendance at the university is employed as a result of his or her status as a student.
- Records relating to a student which are created or maintained by a physician, psychiatrist, psychologist or other
recognized professional or para-professional acting in his or her professional or para-professional capacity, or
assisting that capacity, which are used in connection with providing treatment to a student, are not disclosed to
anyone other than the individuals providing the treatment.
- Financial records and statements of a student's parents/legal guardians.
- Confidential letters and statements of recommendation which are placed in the education records of a student prior to
January 1, 1975.
- Confidential letters and statements of recommendation which are placed in the education records of a student on or
after January 1, 1975, if the student has waived his or her right to inspect and review the letters or statements.
- Records concerning admissions to an academic component of the university which the student has never attended.
Questions concerning the Family Educational Rights and Privacy Act (FERPA) may be referred to the Registrar.
Under provisions of the Family Educational Rights and Privacy Act (FERPA), students enrolled in post-secondary
educational institutions are deemed to “own” their educational records. Institutions may, but are not required to,
grant access to certain non-directory information in a student's educational record if the student is claimed as a
dependent on his or her parent's/guardian's federal income tax return. Generally non-directory information will not
be released to a parent or guardian unless a Certification of Dependency Form is completed and signed by both the
parent(s)/guardian(s) and the student and is brought to the Office of the Registrar, General Services Complex,
750 Agronomy Road, Suite 1501 or mailed to the Office of the Registrar, P.O. Box 30018, College Station, TX 77842-3018.
Current students may authorize parent/guardian access
to view certain non-directory information (e.g., grades) within Howdy.
In order for parents/guardians to gain access to this information in Howdy, the student must request it via the My Record tab in
Howdy. Once a student is no longer enrolled at Texas A&M University, a parent's/guardian's Howdy account will be inactivated.
If a student re-enrolls at Texas A&M University, the student may re-activate the parent/guardian Howdy accounts. Once
parent/guardian Howdy access has been inactivated upon their student becoming a former student, parents/guardians may
still contact the Registrar's Office to obtain information on their former student, providing the
parent/guardian is able to demonstrate eligibility to receive this information in compliance with FERPA.
The Family Policy Compliance Office reviews and investigates complaints of violations of FERPA. The
penalty for violating FERPA is loss of all federal funding, including grants and financial aid.
If you witness or commit what you believe to be a possible FERPA violation,
please notify the Office of the Registrar immediately at 979-845-1145,
firstname.lastname@example.org or Help Desk Central
at 979-845-8300 (24 hours). The Office of the Registrar will investigate the matter and determine what action, if any,
should be taken. If you have any questions about FERPA compliance or the release of student information, please contact
Venesa Heidick, Registrar at
email@example.com or 979-845-1145.