Is there a University Rule for the curricular approval/review process?
Yes. University Rule 11.99.99.M3, Curricular Processes and Substantive Changes, provides details on this process. The information listed below is for additional reference.
What is the deadline for curricular approvals/reviews?
The December meetings of the Undergraduate Curriculum Committee (UCC) and Graduate Council (GC) are the deadlines for curricular items to be considered for the following academic year (Fall). Curricular proposals submitted through the approval process and fully approved by February (December - UCC/GC, January-Faculty Senate, February-Provost/President) will be effective in the next academic year. The following timelines should be considered when submitting curricular proposals:
Please visit the UCC and GC websites for a schedule of meetings and deadlines as well as the Office of the Provost website for external deadlines.
|Faculty Senate Meeting
||Reports Due to FS
|August 8, 2016
||July 11, 2016
|September 12, 2016
||August 15, 2016
|October 10, 2016
||September 12, 2016
|November 14, 2016
||October 17, 2016
|December 12, 2016
||November 14, 2016
|January 23, 2017
||December 26, 2016
|February 13, 2017
||January 16, 2017
|March 20, 2017
||February 20, 2017
|April 10, 2017
||March 13, 2017
|May 8, 2017
||April 10, 2017
|June 12, 2017
||May 15, 2017
|July 10, 2017
||June 12, 2017
|August 14, 2017
||July 17, 2017
What requires approval/review?
All proposals for new or changed courses/academic programs must be submitted for approval or review through Texas A&M University’s curricular process. Proposal types include, but are not limited to:
- options, concentrations, tracks, emphases, etc.
- distance education
Following the President's signature, some proposals may also require external approval or notifcation to one or more of the following: Texas A&M University System (TAMUS), TAMUS Board of Regents, Texas Higher Education and Coordinating Board (THECB), and Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).
The Office of the Provost coordinates external reporting as required.
What is the process for submitting proposals for approval and what are the levels of approval/review?
Curricular proposals are initiated by originating departments or programs and submitted for approval/review through various levels (see example below). Please reference University Rule 11.99.99.M3 for the defined process.
- Department Head or Program Chair
- College Curriculum Committee
- College Dean
- Curriculum Committees
- Undergraduate Curriculum Committee (UCC) and/or Graduate Council (GC)
- Faculty Senate
- Office of the Provost
Submission of proposals is done through the Curricular Approval Request System (CARS) available through Howdy. Additional resources are available under Course Inventory Approvals
and Program Inventory Approvals
How does one know if a proposal has been approved?
To find the status of a curricular item, please reference the tracking charts
for historical information and the Curricular Approval Request System (CARS) for proposals submitted after August 2016.
Depending on the type of proposal, the internal approval/review process may take approximately one month at each level – beginning with the initiating unit and ending with the President's signature.
A proposal requiring external approval/notification can take additional months after the internal process has been completed. Once external approval/notification has been granted, the Office of the Provost notifies the the respective departments, colleges and Curricular Services.