Curricular Approvals/Reviews

Is there a University Rule for the curricular approval/review process?

Yes. University Rule 11.99.99.M3, Curricular Processes and Substantive Changes, provides details on this process. The information listed below is for additional reference.

What is the deadline for curricular approvals/reviews?

The December meetings of the Undergraduate Curriculum Committee (UCC) and Graduate Council (GC) are the deadlines for curricular items to be considered for the following academic year (Fall). Curricular proposals submitted through the approval process and fully approved by February (December - UCC/GC, January-Faculty Senate, February-Provost/President) will be effective in the next academic year. The following timelines should be considered when submitting curricular proposals:

Please visit the UCC and GC websites for a schedule of meetings and deadlines as well as the Office of the Provost website for external deadlines.

Faculty Senate Meeting Reports Due to FS 
August 8, 2016 July 11, 2016
September 12, 2016 August 15, 2016
October 10, 2016 September 12, 2016
November 14, 2016 October 17, 2016
December 12, 2016 November 14, 2016
January 23, 2017 December 26, 2016
February 13, 2017 January 16, 2017
March 20, 2017 February 20, 2017
April 10, 2017 March 13, 2017
May 8, 2017 April 10, 2017
June 12, 2017 May 15, 2017
July 10, 2017 June 12, 2017
August 14, 2017 July 17, 2017

What requires approval/review?

All proposals for new or changed courses/academic programs must be submitted for approval or review through Texas A&M University’s curricular process. Proposal types include, but are not limited to:

  • courses
  • curricula
  • degrees
  • minors
  • certificates
  • options, concentrations, tracks, emphases, etc.
  • distance education

Following the President's signature, some proposals may also require external approval or notification to one or more of the following: Texas A&M University System (TAMUS), TAMUS Board of Regents, Texas Higher Education and Coordinating Board (THECB), and Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).

The Office of the Provost coordinates external reporting as required.

What is the process for submitting proposals for approval and what are the levels of approval/review?

Curricular proposals are initiated by originating departments or programs and submitted for approval/review through various levels (see example below).  Please reference University Rule 11.99.99.M3 for the defined process.
  1. Department Head or Program Chair
  2. College Curriculum Committee
  3. College Dean
  4. Curriculum Committees
    • Undergraduate Curriculum Committee (UCC) and/or Graduate Council (GC)
  5. Faculty Senate
  6. Office of the Provost
  7. President
Submission of proposals is done through the Curricular Approval Request System (CARS) available through Howdy. Additional resources are available under Course Inventory Approvals and Program Inventory Approvals.

How does one know if a proposal has been approved?

To find the status of a curricular item, please reference the tracking charts for historical information and the Curricular Approval Request System (CARS) for proposals submitted after August 2016.  

Depending on the type of proposal, the internal approval/review process may take approximately one month at each level – beginning with the initiating unit and ending with the President's signature.

A proposal requiring external approval/notification can take additional months after the internal process has been completed. Once external approval/notification has been granted, the Office of the Provost notifies the the respective departments, colleges and Curricular Services.