Course Inventory Approvals

A proposal for a new course, change in course or withdrawal of a course must go through the curricular approval/review process. The following resources serve to assist administrators, faculty and staff with this process and the procedures related to undergraduate, graduate and professional course proposal approvals/reviews.

Courses that are approved/reviewed during the calendar year are added to course inventory (COMPASS) and catalog, and are effective the following academic year.  Courses are reported to the Texas Higher Education Coordinating Board each May during our annual course inventory reporting period.

How do I prepare a proposal?

Please go to Howdy to access the Curricular Approval Request System (CARS).

The following are additional resources that may assist in course preparation.
  1. A syllabus is required for new courses and changes to course hours and course numbers. 
  2. The UCC / GC Course Submission Checklist can be used as a reference when completing a course proposal. It also has the approved minimum syllabus requirements.
  3. Refer to "Minimum Syllabus Requirements" below for a template and other details.
  4. Refer to our Style Guide for Catalog Course Descriptions for the preferred catalog course description format.


Where can I find additional information when preparing a proposal?

Refer to Syllabus FAQs for clarification when creating a syllabus.
 

Approved Minimum Syllabus Requirements

Useful Documents

 Laboratory Safety Guidelines

  • Detail syllabus to outline potential hazards encountered. (If the hazards are the same from week to week, less detail is required. If the hazard changes week to week, enough detail so that students know appropriate dress and equipment to bring to lab.)
  • Student lab safety acknowledgement forms are completed online through Howdy.
  • See Faculty Senate website for additional information on Lab Safety Guidelines.

Useful Websites

CIP Codes, Course and Program Inventory

Visit the Texas Higher Education Coordinating Board (THECB) website for CIP codes, course and program inventory at Texas A&M University, and proposal tracking.

CIP Codes, Course and Program Inventory  

COMPASS Course Inventory - Helpful COMPASS Forms

SCACRSE – course inventory detail includes title, hours, first 6 digits of CIP code
SCADETL – cross-listed courses, core curriculum, course description
STVSUBJ – subject / prefix codes
SZACXRF – state CIPC 4 (last 4 digits of CIP code, includes fund code), admin unit number, course level
SZVTAUC – administrative unit and department codes
A new course form is required to cross-list a new course to an existing course. Cross-listed courses must be exactly alike (with the exception of the course prefix, and sometimes the course number). The signature of both department heads is required on the new course request form to authorize the cross-listing for the existing course.
Prerequisites for 300 and 400 level courses must contain either a course prerequisite implying the course is designated for upper division students or if no prerequisites, then junior or senior classification must be included as a prerequisite/restriction.  Reference FS.16.166 policy below.


Prerequisites Policy for 300 and 400 Level Courses
 
Stacked courses are defined as courses in which graduate and undergraduate students meet for a class at the same time with the same instructor but at their respective level of instruction.  More rigorous activities (for example, extra laboratories, papers or assignments) are provided for graduate students to ensure work at the graduate level.

In order to offer a stacked course the following requirements must be met:
  1. The instructor of record must be a member of the Graduate Faculty.
  2. The head(s) of the department(s) in which the stacked courses are listed must approve the stacked course offering.
  3. The syllabus for the graduate students shall clearly indicate the additional work required.

Stacked Courses Policy - FS.18.033
 


What other information, related to courses, do I need to know?

How do I reinstate a course?

If a course has been removed from course inventory/catalog and the course needs to be reinstated, please submit the request through the Curricular Approval Request System (CARS) using one of the following options:
  • If the course is needed immediately, the course will be reinstated based on the last time the course appeared in course inventory/catalog. No changes to the course will be allowed. In addition to other boxes checked under "Rationale for Course Edit" on the form, select "Other" and indicate the course is being reinstated with the effective term. The course will be added to course inventory after approval is received from the department head and college dean. For tracking purposes, send an email of the impending reinstatement to cars@tamu.edu so that adjustments can be made to workflow.
  • If the course is not needed immediately and/or changes are made to the course, it will follow the same course approval process and course inventory schedule as any edited course (reference top of this page).

How do I request the addition of courses taught at other institutions to the TAMU course inventory?

Course Inventory Request Form for MOUs

Can I reuse a course number that has been previously used?

A course number cannot be reused within a 10-year period.  For example, if a course was removed from course inventory in 2010, the next available term it can be reused is 2020.