Program Approvals

Program proposals must follow University Rule 11.99.99.M3, Curricular Processes and Substantive Changes. The following resources serve to assist administrators, faculty and staff with this process and the procedures related to undergraduate, graduate and professional proposals submitted for approval/review.

Please reference our list of SACSCOC approved instructional locations when preparing program proposals for approval.

How do I prepare a proposal?

Reference the information below to assist in creating a program proposal.

All new degree program proposals will require both internal and external approval/review as defined by University Rule 11.99.99.M3, Curricular Processes and Substantive Changes.  Depending on the proposal type, the internal process may take at least one month at each level.  The external approval timeline varies depending on the external due dates and deadlines so please take this into consideration when proposing the implementation date for your proposed new program.
 
  1. Provost Office - Board of Regents Agenda Items Deadline

In addition to the forms requested below, please be sure to:
  1. Attach a cover memo as deemed appopriate.
  2. Include letters of support with your proposal.
  3. Resolve any concerns about your proposed program (within or outside your college) before submitting for approval/review.
 
Please refer to the information below that pertains to the type of degree program you are proposing.
 

For New Bachelor's and Master's Degree Programs

Documents to submit through the Curricular Approval Request System (CARS):

  1. All forms below as indicated on the TAMUS website will need to be completed.
  2. Degree Evaluation Template (UG Programs Only)


For New Doctoral Degree Programs

Documents to submit through the Curricular Approval Request System (CARS):

  1. Proposal for a Doctoral Program form
  2. Program Funding Estimation Tool
  3. BoR Agenda Item
Additional resources for the development of doctoral programs can be found at the Texas Higher Education Coordinating Board website.

For Distance Education Degree Programs Texas A&M University offers distance education (DE) degree and certificate programs. Learn more about distance education at Texas A&M University.

Documents to submit through the Curricular Approval Request System (CARS):
  1. All forms indicated on the TAMUS website will need to be completed.

Documents to submit through the Curricular Approval Request System (CARS):

  1. Complete and submit a Proposed Minor Field of Study Form.

Resources

Refer to Approved Certificate Programs for a current list of certificates.
 

Documents to submit through the Curricular Approval Request System (CARS):

  1. Complete and submit a New Program Request Form for Certificate Programs.
  2. Certification Form for New Academic Certificates - This form is only required for the following certificate types:
    • Upper-level undergraduate certificates of 21-36 hours in disciplinary areas where the institution already offers an undergraduate degree program
    • Graduate-level and professional certificates of 16 – 29 hours in disciplinary areas where the institution already offers a graduate program at the same level as the certificate

Resources

Texas Higher Education Coordinating Board (THECB)

Southern Association of Colleges and Schools (SACS)

Best Practices for Electronically Offered Degree and Certificate Programs
Departments requesting changes to their program requirements (degrees, minors, certificates) must submit a proposal.

Documents to submit through the Curricular Approval Request System (CARS):
  1. Copy of the current degree evaluation with edits (from Howdy)*
    • In Howdy, you can use DEGEVAL (in all caps) for the student ID
    • If you are creating a new concentration, use an existing degree evaluation with edits or use the Degree Evaluation Template
  2. Letters of support (as needed)
  3. If degree program hours are increasing or decreasing, the Texas Higher Education Coordinating Board Semester Credit Hour Change Form must also be submitted.

*NOTE: The degree evaluation edits and catalog edits must match.  If they do not match, please make the appropriate changes to the proposed curriculum before submitting changes through CARS for approval. Master's and Doctoral programs will not have degree evaluation edits.
Documents to submit through the Curricular Approval Request System (CARS):
  1. Depending on the circumstance, additional documentation may be required.

Resources

SACSCOS Substantive Change Policy - Refer to page 21 of the Substantive Change for SACSCOC Accredited Institutions document on this webpage.
Departments requesting a new interdisciplinary degree program should submit the documents required for the new degree program indicated above.

Resources

Administrative Framework for Interdisciplinary Programs - 03.02.99.M1
Creation and Review for Interdisciplinary Programs - 03.02.99.M1.01

The University Studies degree is an innovative interdisciplinary degree with an area of
concentration and two minors.

Documents to submit through the Curricular Approval Request System (CARS):

  1. University Studies Proposed Area of Concentration Form (PDF | Word)
  2. Degree Evaluation Template (Word)

Documents to submit through the Curricular Approval Request System (CARS):

  1. Guidelines and Proposal to Offer Two Master's Non-Thesis Degree Programs Form (PDF | Word)

Refer to Approved Combination Programs for a current list of programs.

Departments requesting the combination of existing degree programs which allow students the opportunity to receive their baccalaureate and master’s degrees at the same time must submit a proposal.
 
Combination programs must be a minimum of 150 hours.
 
Even though the undergraduate and graduate programs are combined, students must satisfy the required hours of both programs. Hours in excess of 150 hours can be used to double count courses. For example, an undergraduate program with 120 hours and a graduate program with 48 hours can use up to 18 hours to double count.

The proposal for the undergraduate degree and graduate degree program requirements must show the plan of study grid/table (ex., First Year-Fall, Spring, Second Year-Fall, Spring,etc.) for both programs which will include the double counted hours.
 
Departments prepare and submit the combination proposal through the curricular approval process. The proposal must be approved by both the Undergraduate Curriculum Committee (undergraduate program) and Graduate Council (graduate program) because this affects both undergraduate and graduate levels.
 
The proposed degrees are existing TAMU degrees, therefore, require internal approval only.

Documents to submit through the Curricular Approval Request System (CARS):

  1. Degree Evaluation Template (UG Program) (Word)
Includes program title changes, CIP code changes, semester credit hour changes. 
 

Documents to submit through the Curricular Approval Request System (CARS):

  1. All forms indicated on the TAMUS website will need to be completed.

Documents to submit through the Curricular Approval Request System (CARS):

  1. All forms indicated on the TAMUS website will need to be completed.


Once I prepare my proposal, how do I submit it to be approved/reviewed?

The proposal will follow the process as described in University Rule 11.99.99.M3, Curricular Processes and Substantive Changes.
 

What other information, related to programs, do I need to know?

Depending on the type of proposal, you may consider referencing the Guide to Degree Program Tracking and Credentials.  This shows the different programs and how they are reflected on a transcript.

If your program seeks to be eligible for Financial Aid, please complete the GE Program Determination form. For additional information, please contact Delisa Falks at delisaf@tamu.edu.