A school official has a legitimate educational interest if the information requested is necessary for that official to:
(a) perform appropriate tasks that are specified in his/her position description or in the performance of regularly assigned duties by a lawful supervisor;
(b) fulfill the terms of a contractual agreement;
(c) perform a task related to a student's education;
(d) perform a task related to the discipline of a student; or
(e) provide a service or benefit relating to the student or student's family, such as health care, counseling, financial aid, job placement, or former student-related activities.
This means if a student is assigned to you for advising, you have a legitimate educational interest and may access his/her records. If a good friend asks you to tell him the grades his daughter has made, DON'T. This situation poses two problems. First, unless this student is your advisee, you do not have a legitimate educational interest. Second, if the parent has not filed the Certification of Dependency form with the Office of the Registrar, the parent may not be eligible to receive this information.
In post-secondary institutions, the student “owns” his/her educational record from the first enrollment, regardless of the age of the student.