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Signature Cards

Deans and Department Heads are provided a Signature Card Authority Reauthorization Form of their designees and their approval access prior to the start of the upcoming academic year. However, coinciding with the Path Forward changes effective this fall, all Deans shall submit brand new signature cards for the upcoming 2022-2023 academic year.

The deadline to submit new signature cards to the Office of the Registrar is September 15, 2022. Submitting the Dean Signature Card Form will ensure designees have the appropriate access effective through the end of August 2023. Otherwise, designee access may expire as of September 30, 2022.

Once completed, these should be returned to the Office of the Registrar as follows:

Please remember to keep a copy of your submitted documents for your records.

Blank Signature cards in PDF format are available here:


Signature cards will become effective as soon as they are received. These signature cards are utilized by the Student Services (Records and Registration) and Degree Audit sections to process academic action requests submitted to our office.
 
Changes and Updates

Signature Card Authority Reauthorization Form - Please review the form provided and indicate appropriate action(s):

No Change – If the designee and their access will remain the same during the upcoming academic year, circle the “No Change” option. DOES NOT REQUIRE DESIGNEE SIGNATURE.

Change – Select the ‘Change’ option to remove access and/or provide additional approval access to a listed designee.
  • To Remove Access - circle the “Change” option and strikethrough the access to be removed. DOES NOT REQUIRE DESIGNEE SIGNATURE
  • To Add Additional Access - circle the “Change” option and use the blank check boxes and text fields to notate any new approval access for the designee. DOES NOT REQUIRE DESIGNEE SIGNATURE
  • Digital/DocuSign signatures may not be used for the person’s signature unless it is also an image representation of the person’s actual written signature.
New Signature Card (Dean or Department) - Complete blank signature card to add a new designee not already listed on the Signature Card Authority Reauthorization Form.
  • Complete the new card electronically, then print
  • DESIGNEE SIGNATURE(S) & DEAN or DEPARTMENT HEAD SIGNATURE REQUIRED
  • Digital/DocuSign signatures may not be used for the person’s signature unless it is also an image representation of the person’s actual written signature.
New Signature Card - Complete blank signature card to add a new designee or remove access from an existing designee during the current academic year.
  • Add
    • Complete the new card electronically, then print
    • DESIGNEE SIGNATURE(S) & DEAN SIGNATURE REQUIRED
  • Remove
    • Complete the new card electronically
    • List designee name and UIN as well as include “REMOVE” in signature field to remove access
    • Print and obtain DEAN SIGNATURE (REQUIRED)
New Signature Card - Complete blank signature card to add a new designee or remove access from an existing designee during the current academic year.
  • Add
    • Complete the new card electronically, then print.
    • DESIGNEE SIGNATURE(S) & DEPARTMENT HEAD SIGNATURE REQUIRED.
  • Remove
    • Complete the new card electronically.
    • List designee name and UIN as well as include “REMOVE” in signature field to remove access.
    • Print and obtain DEPARTMENT HEAD SIGNATURE (REQUIRED).


Please Note:
  • Deans/Department Heads signature at the bottom of the signature card will serve as both their signature example for the card and to authorize the individuals listed above. Deans/Department Heads will automatically be authorized for all academic actions listed on the signature card through their signature at the bottom of the card. The correct UIN must be provided in order to process any needed online access.
  • Fields to provide Signature Card Contact information have been added to all signature cards to allow colleges and departments to designate a single person in their area as a contact for our office regarding any problems or questions with the submitted signature card.
  • Again, signature cards may be delivered via the following: